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Senior Contract/Grant Coordinator - Public Health Office of the Dean - Job Number: 214125

Published: Thursday, December 9, 2021


Public Health Office of Dean

Job Location

Oklahoma-Oklahoma City-Health Sciences Center



Work Schedule: Monday - Friday

Salary Range: $38,700 - $50,300 annually depending on experience

Benefits Provided: Yes 

Required Attachments: Resume, Cover Letter 


Job Description

Under general supervision, provides administrative support to a state or national level sponsored grant or contract program by coordinating the program activities, attending meetings, preparing reports, recruiting for the program, analyzing data, prioritizing tasks, preparing grants, distributing information, and performing accounting duties for the program.



  • Coordinates various aspects of the grant and contract program to include but not limited to meetings, sponsorship, recruitment, and services. 

  • Attends meetings and may act as the facilitator. 

  • Prepares numerous reports on status of the grant or contract, resources needed, and future goals. 

  • Recruits members for committees and assistance with the program. 

  • Performs analyses to determine needed services, funds, and volunteers. 

  • Prioritizes duties from needs assessment data or other resources. 

  • Makes adjustments in order to meet goals. 

  • Assists in the preparation of grants or contracts and ensures accuracy. 

  • Collaborates with the Office of Research Administration, Principal Investigators, and other personnel. 

  • Distributes information to staff and others. 

  • Answers questions about the grant or contract and the progress of the grant/contract. 

  • Prepares the grant and contract budget. 

  • Reconciles accounts, purchases with ProCard, and enters and approves vouchers. 

  • Responsible for appropriating funds for salaries and other grant and contract expenses. 

  • May assist with supervising support personnel including other exempt employees including Program or Project Coordinators. 

  • Assists with selecting, training, delegating tasks, and conducting performance appraisals. 

  • Performs various duties as needed to successfully fulfill the function of the position.


Job Requirements

Required Experience: Bachelor’s Degree in the field where the vacancy exists

  • 48 months experience coordinating a large grant or contract program or project.

Equivalent/Substitution: Will accept 48 months experience in lieu of a Bachelor’s degree for a total of 96 months experience.



  • dvanced working knowledge of databases and electronic tools related to funding opportunity dissemination (e.g. Community of Science).     
  • Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)  
  • Advanced working knowledge of pre-award grant submission process and federal application requirements.
  • Advanced organization skills.
  • Ability to communicate verbally and in writing.
  • Ability to perform multitasks and handle stressful situations.

Working Conditions:


  • Must be able to work in sitting position, use computer and answer telephone.


  • Standard Office Work Environment.

The University of Oklahoma complies with the Federal COVID-19 vaccine requirement for all employees. All current and future employees must provide proof of full vaccination or request an accommodation for exemption from the Federal requirement. For detailed information regarding this requirement, visit


Hiring contingent upon a Background Check?- Yes

Special Indications: None 

Job Posting

: Nov 16, 2021

Apply Online: